How to complete a travel risk assessment in Peregrine Foresight (for users/travellers)

STEP 1 – Login

Peregrine Foresight is a single sign on application so once you are logged into your University account you can enter the site directly 

Video 1 - Edit Your Profile

STEP 2 – Personal profile

The first time you log in you will need to complete your personal profile.  There is 1 section:

• Personal – input your name, date of birth, nationality, phone number and blood type.  You must provide this information in order to submit a risk assessment, but there’s no need to upload a photograph unless you wish to.

You will be reminded to check and update your personal profile details each time you start a new risk assessment.

Video 2 - Submitting a Trip for Approval
Video 3 - Submitting a Trip for Approval - a complex trip

STEP 3 – Start a new risk assessment

Trip type

You will be asked to select from a choice of trip types, which cover a range of common reasons for travel: 

• Undergraduate and postgraduate students should select from the STUDENT set, and all staff and other travellers should select from the STAFF set. 
• If you are travelling within the UK (England, Northern Ireland, Scotland, Wales) and the Channel Islands select UK.  For overseas trips select INTERNATIONAL.
• If you are organising a trip for a group, please choose one of the GROUP options.

Trip details

Next, you will be asked a series of basic questions about your trip, based on the choice of trip type.  These include departure and return dates, where you are going, and the overall purpose or activity of the trip. 

Essential questions

A further group of questions asks about possible risk factors, or for information which we can use to provide you with more support for planning the trip.  Please answer all these questions as honestly and accurately as you can, so that your departmental approver has a true reflection of your planned trip to review.

STEP 4 – Complete the country threat

Based on your answers to the essential questions, Peregrine Foresight will determine the level of risk associated with the country and location you will be visiting.  You will be asked to provide a risk rating for your planned activity which also feeds into the overall risk rating for the trip.

STEP 5 - Complete the risk assessment

For trips deemed to be within the University’s risk tolerance

You will need to provide a handful of brief further pieces of information, in the General Contingency section, including the details of a person in the department you can contact while you are on the trip.

For trips deemed to exceed the University’s risk tolerance ie: are high risk

You will need to complete the full risk assessment, outlining the hazards which are a potential source of harm, and listing the precautions and mitigations you will take to reduce the risk of harm.  In addition to the sources of information and guidance on these webpages, we recommend you research:

• The Foreign and Commonwealth Office travel advice: Foreign travel advice - GOV.UK (www.gov.uk)
• The Country Reports and Risk Map contained within Peregrine Foresight.  The relevant Country Report will pop up in the system at the start of STEP 4, or you can select the Report from the Risk Map directly.
• The Documents section in Peregrine Foresight.  In the Global Folder is further guidance on hazards and how to mitigate them.

You will also need to complete the General Contingency and Extended Contingency sections to record what you will do if your plans are disrupted.

STEP 6 – Submit your risk assessment for review and approval

Once all sections of the risk assessment are complete you can submit it to your departmental approver for them to review.  You can send them a covering note using the Messenger function.  They will receive an email notification that your risk assessment is waiting to be reviewed.

STEP 7 – Receive feedback on your risk assessment

Your departmental approver will review your risk assessment.  They can either:

1. Return it to you for further work and amendment, if they feel your assessment of the hazards and mitigations isn’t sufficient, OR
2. Decline it altogether, OR
3. Approve it with no further action required, OR
4. Escalate the risk assessment to SARAC for additional review, if the trip is rated ‘Extreme’.

You will receive an email notification with your approver's decision.  If they have requested feedback the risk assessment will have been returned in an editable form for you to respond.  Relevant sections will be marked up with a red warning triangle.  Notes and comments will be in the Messenger section.  You can edit the risk assessment in response to the approver's comments and resubmit it for them to review again.