How to review a completed travel risk assessment (for approvers)

Approve a Pre-Travel Risk Assessment submission

Follow the steps on this page to review and approve a PTRA submission.

Watch our video guide on how to approve a PTRA submission

STEP 1 – Receive notification of a submitted risk assessment

1. You will receive an email to your University account notifying you that a traveller has submitted a risk assessment for you to review.  You can also see risk assessments assigned to you within the Review Submissions section after logging into Foresight.

STEP 2 – View and read the submitted risk assessment

1. Click on the red 'Assess' button next to the risk assessment to open the submission.  You will be able to see any notes from the traveller in the Messenger box. 
2. Each section of the submission is listed on the left hand side of the page.  Open each one in turn to review it. 
3. If you require further information from the traveller about their answers, click on the green tick on the right hand side of the relevant question(s). This will change the green tick to a red triangle and will allow the traveller to edit the section after you have returned the submission to them.
4. Use the Messenger section to add comments and explain your feedback, then press Send to save them in the submission.

STEP 3 – Review the Threat Assessment

1. Review the Threat Assessment. This gives the overall risk rating for the trip across a number of key factors. 
2. Departmental approvers can approve trips which are entirely Insignificant, Low or Moderate risk, and trips with aspects at High risk. 
3. Escalate trips with any aspect at Extreme risk to SARAC. Approvers can refer any risk assessment to SARAC if they would like further advice and guidance to inform their review.

STEP 4 – Make your evaluation

Once you have reviewed the risk assessment, go to the final section, Evaluation.  You have four options:

1. Feedback required – when you have requested feedback and amendment in your review of the risk assessment and wish to send this back to the traveller to make changes.
2. Decline – when you wish to withhold approval of the risk assessment. Any submissions that are declined cannot be re-activated.
3. Approve – when you are content with the risk assessment and no amendments are required.
4. Escalated to Account Manager – to refer the risk assessment to SARAC.

You can send the risk assessment back and forth between approver and traveller as many times as necessary until the approver is content to approve it. 

Don’t escalate Extreme risk assessments to SARAC until any feedback you have requested from the traveller has been completed.