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Safeguarding Work Away


Peregrine Foresight Overview

  • Peregrine Foresight is an electronic system for completing, reviewing and approving travel risk assessments for both staff and students.
  • Under the law, we need to undertake a risk assessment for all work related activity and know where staff are in case of emergency.  Every trip away from Cambridge on University business needs a risk assessment and approval from your department. This includes trips within the U.K.
  • Use Peregrine Foresight for travel risk assessments for overseas trips.  Please follow your institution’s local arrangements for logging low-risk trips within the UK.


Submitting a risk assessment on behalf of another individual (e.g., a PA/EA on behalf of senior staff)

Risk assessments need to be completed by the person who will actually be taking the trip as only they will know about personal factors and the details of the activity which may affect the risks and need to be mitigated.


External travellers or individuals without a CRSiD

If you are organising a trip with individuals who are external to the University and do not have a CRSiD, they can be added as a user. Please contact the International Support Helpdesk about this request.


When to complete the risk assessment

At the moment you can continue to be able to book travel, register for insurance and complete the risk assessment in any order.  This may be reviewed as the system becomes more mature.


Risk assessment requirements for the University’s travel insurance policy

You need an approved risk assessment for insurance.  We have reminders within the platform about obtaining insurance because it is very important (there are many uninsured trips due to lack of awareness).

An automatic link between completion of a risk assessment and registering for insurance is currently under development and we hope to launch this feature before the end of 2024.


Duplicating a risk assessment that was approved for a previous trip

You can create a duplicate in the system for an identical trip on different dates as follows: 

  • Go to – My Submissions
  • Find the trip you would like to link
  • Click the ‘More’ button
  • Select ‘Duplicate’
  • Enter the dates of your repeated trip

The assumption is that the risks may have changed, so the hazard table will be editable, however, answers to the Essential questions won’t be editable.


Group trips

There is a Group trip type within Foresight for the trip leader to complete. However, this is under development and will be substantially revised later in 2024, so you are welcome to continue to use your institution’s current arrangements for risk assessments for Group trips in the meantime.


Low risk trips

If the trip is low risk / within tolerance, a full risk assessment is not required.


Further information about the Peregrine Foresight system

Personal Profile section

We need some basic information about you in order for you to create and submit risk assessments in Foresight.  In addition to your name:

  • Nationality – your country of citizenship; the country which has issued your passport.  If you have dual nationality record one of them here.  When you come to complete a risk assessment for a trip outside the UK you will be asked if you have dual nationality and can record your second nationality and which passport you will be travelling on in the risk assessment.
  • Date of birth – this helps confirm your identity and may be shared with the University’s insurers and their emergency helpline, Healix, should you need emergency assistance while on an overseas trip.
  • Phone number – this should be the phone number you are contactable on while you are away on your trip, such as your mobile number or number where you are staying.
  • Blood type – you don’t have to provide this information if you either don’t know your blood type or would prefer not to say.
  • Photo – optional.


Trip type

You must select a trip type from the drop-down menu.


Essential questions

We have configured the questions to make them relevant to the type of trip selected.  Most answers can be given via free text so you can add as much or as little information as necessary to enable the approver to understand your plans and what hazards may be encountered.

To help you answer some questions, there are links to more information outside Foresight about what to consider.


Country, territory or location of trip

The drop down list of countries and territories within Foresight is a copy of the list of countries and territories recognised by the British government and found on the FCDO foreign travel advice webpages.  Make sure you select the formal country or territory to which your destination belongs, for instance:

  • Easter Island (Rapa Nui) is part of Chile
  • Greenland is part of Denmark
  • Tahiti is part of French Polynesia

The list of in-country locations offered by Foresight is pulled through from external sources.  If your precise location isn’t listed, or you need to be more specific than allowed by this question, you can put more detail a later question when asked about the purpose of your trip.  This is a free text field and there is no word or character limit.


Travel to multiple locations within a single trip

You will need to complete a risk assessment for each leg of your trip, each time the location changes.  Once all the risk assessments have been submitted, it is possible to connect and merge the related risk assessments together through the ‘Link Submissions’ function: 

  1. Go to – My Submissions
  2. Find the trip you would like to link
  3. Click the ‘More’ button
  4. Select ‘Link to submission’
  5. Choose the submission you would like to link to from the drop-down list.



You can enter multiple locations in your answer to the question about accommodation.

If you have not finalised your accommodation arrangements when you complete your risk assessment, you can add the information at a later date.


Country Threat

When preparing to travel, you should consider the level of risk for the activities you will undertake on your trip.  There is guidance on High Risk Work/Study available, and for activities such as laboratory work or using certain equipment there would be a separate risk assessment undertaken irrespective of location. Office work, attending lectures, visiting libraries would generally be classed as low-risk activities in Cambridge.  General guidance on undertaking risk assessments can be found in the Risk Assessment Handbook.


Changing your answers to essential questions

Once you have answered the essential questions, it isn’t possible to go back and change them until after they have been reviewed by your approver.  This is because Foresight uses the answers to calculate the risk level for the trip. 

If you need to amend information, for example to update dates or accommodation details, the approver can return your risk assessment to you in the workflow, before final signoff.


Risk Assessment

Level of risk for your trip

You do not need to know whether your trip is low, medium, or high risk before you start a new risk assessment.  Foresight will calculate the level of risk for you, based on your answers to the questions.  Only trips which exceed the University’s risk tolerance require a full risk assessment.  Trips rated ‘Extreme’ and 'High' by Foresight need approval by both your department and SARAC.

If your trip is within tolerance, you only need to complete a brief contingency section before submitting it for departmental approval.


Risk ratings in Peregrine Foresight

Foresight uses five risk ratings instead of three: Insignificant, Low, Moderate, High, Extreme.  This allows for greater granularity when assessing risk.  Foresight calculates the level of risk for your trip depending on your answers to the questions. Peregrine’s risk matrix explains the 5 levels of risk.


Peregrine Foresight intelligence sources

Peregrine develops its own intelligence (it is a travel risk management company) for its risk ratings.  Unlike FCDO there isn’t a single risk rating for a country, but a rating applied to 8 categories of risk. A country could be Low for Crime, but High for Political risks, and those can be addressed accordingly in the risk assessment section of the submission. The Country Report contains the detail behind the risk rating given and includes comment on relative risks for particular areas within the country.  We still advise checking FCDO as a source of information, along with the Healix travel oracle app.


Risk assessment sections

If a trip is over tolerance, all categories of possible hazard must be considered.  If after due consideration, you decide there are no risks associated with a particular category, you can make one entry marked as N/A under that category and score it low/insignificant.  The risk assessment section is completely free text and you can enter as much or as little detail as necessary. There is no limit on the number of hazards you can enter under each category.


Finding your approvers

You will see the names of your departmental approvers at the end of your risk assessment when you are ready to submit it for approval.  You should also follow your local departmental directions for what to do when you have completed a risk assessment in Foresight, as some institutions will have particular arrangements for managing the approval stage.